How regularly do you use the same information to answer questions or reply in your personal or professional email correspondences?
Quick Parts is available in both Outlook and Word 2007, re-use content easily, as many times as you like. Like it's name, using Quick Parts can save you a lot of time when sending/replying email messages. In an attempt to keep control of your inbox, this tip may just be the one for you.
To Create/Save a Quick Part:
1. From a new message, within the body of the message, select the text to be reused.
2. From the
Insert tab, within the
Text group, from the Quick Parts drop down, select
Save Selection to Quick Part Gallery.
3. From the
Create New Building Block dialog box, enter a name for the quick part and click on
OK.
To use a Quick Part:
1. Starting with a new message and within the body of the message. From the
Insert tab, click on
Quick Parts, a gallery/listing with all of your saved Quick Parts is displayed. Click on the Quick Part and the content will be inserted at the existing cursor position.
- Right-clicking on the desired Quick Part will display more advanced options for insertion.
- Keyboard shortcut - enter/type the first three letters of the name of the quick part and press F3.
Give this a try, how many emails can you respond to in 2 minutes or less using Quick Parts? You will be surprised at how much time you save.
